Staying on top is key to manage knowledge and information. It’s important to be quick and have a flexible process you can trust to achieve this.
The Zettelkasten Method is that flexible technique to deal with knowledge in an individual way. You can realize the principles with a few keystrokes without having to learn complex or expensive software.
The Zettelkasten Method is second to none in its power and simplicity. Your Zettelkasten will become the almost invisible helper throughout your day and life.
I just want to announce that the first rough draft of the second edition of the book is ready. I wrote it completely from scratch and added a lot of learned lessons by myself and through the communication with other knowledge workers.
It is still in German but fear not: Its content will be the basis for an online course which takes you step by step through all the content. And … it will be in English! (And polished, too, so you don’t have to suffer from my pathetic English.)
JabRef is still our go-to recommendation when it comes to cross-platform reference management. The BibTeX support is great, and with BibTeX + MultiMarkdown you have an open source publishing toolchain at your fingertips. (On macOS, BibDesk is still our favorite, but JabRef is a close second even there.) Note that JabRef requires Java 1.8+ to run.
The integration with paper recommendation service “Mr.DLib” sounds interesting. I have no clue if this is any good in practice; since I don’t do any research at all at the moment, I cannot evaluate that feature. You’re welcome to share your experience with the rest of us in the forum comments!
Sascha created a short video (sub 4min) about the usefulness of a little feature: clicking on stuff to change the search. Once you design your workflow to center around search terms, search shortcuts become super powerful.
In this example, he used the reference manager’s citation key to quickly filter for notes about a book. The result is an overview of book notes, as you will see.
A full-blown review would be great to have one day, it seems, especially since fellow reader Dan Sheffler used to maintain a Notational Velocity-style plugin. Maybe Sublime 3 can really become quite a good fit for cross-platform usage.
Folks, the time has come to open the private forum to the public!
We were using it during the beta of The Archive until today and it seems to work. I’m still experimenting with the design, but it’s a start. There still is a hidden sub-forum for us to work on The Archive behind the curtains, but now we’ve added more useful categories and opened up registration.
Not much more to add, I guess! You probably know how discussion forum software works, so please remember to be as polite as you always are on these grounds, and feel free to ask questions and tell us about what you do!
Fiddling with the details of IDs, and discussions about Folgezettel1 and whether they are an integral part of the method or just a compensatory solution for a physical Zettelkasten is fun and part of the constant improvement.
But sometimes, one thing gets left behind: How to implement knowledge work into your life. This is how I do it.
Designated Deep Work Days
“Deep Work” is a term Cal Newport coined in his book of the same name, “Deep Work”.2 His definition is:
Professional activities performed in a state of distraction-free concentration that push your cognitive capabilities to their limit. - Cal Newport, Deep Work2
The main aspects of deep work are:
Push your limits
I have two days per week which prioritize knowledge work. On Wednesday and Friday, I don’t work on a specific project but focus on knowledge work as an activity. Mostly, that means that I process a book that connects to a theme I am thinking about. At this moment (2017-06-06), I process King, Warrior, Magician, Lover by Moore and Gillette.3 I do nothing but think by writing in my archive until I am to exhausted to be productive. I concentrate on the thinking as hard as I can with no distraction allowed.
This enables me to think through a piece of work or a theme broadly and deeply at the same time. Usually, I focus on my work but allow distractions from time to time. Not during these days. They are my training days for knowledge work and you don’t train your concentration by being distracted.
The Physical Factors of Knowledge Work
You can improve your mental capacities by making sure that your body and brain are prepared and ready to be pushed to their limits. I use a couple of components.
I start the day with a morning routine that consists mainly of mobility work to get me breathing harder, but not too hard. There is research on the interconnection of body and mind. In short: The body cues a state of mind. There is not only the famous power posing4 presented by Amy Cuddy. There are other papers that show similar results for different postures in case you are interested.5
Mobility frees your body from tension and improves your posture. This puts your mind out of a state of inflexibility, too. If you especially interested in this perspective of body work for the mind I recommend the work of Paul Chek.6
I finish my morning session with 15 minutes of meditation. There are a couple of meditative exercises. Meditation is like training for the mind. There are many different practices which can be used differently. I use mindful meditation practice on my deep work days. It helps me to become very present but at the same time is not exhausting or leaves much of an after effect. It is easy on the mind afterwards which is not the case with every meditation practice.
Then I have a short cold shower. Cold exposure raises noradrenaline which further enhances alertness. See Rhonda Patricks great report on the effects of cold exposure.7
I drink coffee two times per week, exclusively on these deep work days. But I drink my hefty pot of coffee not right away. I also do intermittent fasting. This means that I restrict the daily time window of eating. It seems that coffee can start the circadian clock in your liver. One effect of intermittent fasting is to help regulate the circadian rhythm. I don’t mess with my circadian rhythm just because it’s a deep work day.
Between 9 a.m. and 10 a.m., I begin to drink the coffee. That deepens my concentration but makes it more fragile. My mind is now ready to jump on everything and I have to be careful to concentrate really on what I want. This is due the altered dopamine metabolism in the brain. Because of that I don’t allow any distractions to disrupt my work.
Integration Into My Work
I have a big pile of work in front of me. I am during the transition of being a holistic coach to being mostly a writer and scholar. Deep work is an important part of this process because I need to dig really deep into a variety of topics.
Example: One of the important parts of my work is based on Nassim Taleb’s concept of antifragility.8 So I spent two whole days each week for six to eight weeks to really plow through his work and to subject it to deep scrutiny. It is not enough to casually read a piece of work if you really want to understand it. After all, it is called knowledge work and not knowledge chill-out.
If I dedicate some deep work days to a topic, I feel very confident to talk and write about it. I don’t want to write about something I did a half-assed research.
Deep work really accelerated my work, but not only professional endeavors. The better I get at this deep work days the more concentrated I am in my whole life. They are training of the mind.
Folgezettel are not a integral part of the Zettelkasten Method. Not even for Luhmanns Zettelkasten. He had to use it to cope with the physicality of his Zettelkasten. See “No, Luhmann was not about Folgezettel” ↩
Cal Newport (2016): Deep Work. Rules for Focused Success in a Distracted World, London: Piatkus. See on amazon↩↩2
R. Moore and Douglas Gillette (1991): King, Warrior, Magician, Lover: Rediscovering the Archetypes of the Mature Masculine, New York: HarperCollins.See on amazon↩