Posts from 2016

Reader Question: Why Not Use a Plain-Text Wiki?

Sujith Abraham asks on YouTube: Why did you choose nvALT, where you have to create manual links so that you can search and find which other notes ‘backlinks’ to other notes, instead of a wiki (like DokuWiki, Tiddlywiki) where this would be provided automatically along with the benefit of plain-text writing/storage.

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This Week’s Episode Will be Delayed Until Next Week

Sorry, folks, but this week’s episode recording didn’t take place. On Wednesday night I was struck hard by spontaneous and annoying bowel-emptying and I still couldn’t think straight when the scheduled recording would have taken place. I’m feeling a lot better already and we’ll try again next Thursday, Dec. 15th, same time: 16:00 UTC+01.

As always, just shoot your questions and demo requests at us!

Next Zettelkasten Live Episode on Thursday

We’ll be on air this Thursday, 3:00 p.m. UTC. Go to our live stream page on YouTube to see the countdown and localized times.

You’re all welcome to chat with us there on Thursday or leave questions here in advance if you can’t make it.

I set up a public Google Calendar you can look at subscribe to, if you want, although it updates super slow:

Useful resources to subscribe to announcements:

  • Our YouTube Live page
  • iCal Google Calendar file link
  • The actual calendar source for you to copy and subscribe to in your native calendar apps is this:


The Money Is in the Hubs: Johannes Schmidt on Luhmann’s Zettelkasten

Johannes Schmidt gave an awesome lecture but most of you don’t understand German. So I thought I’d give you a quick flash of my notes of some points that I found most important. Keep in mind that this is not a comprehensive overview. Some points are left out or presented with the intention to be more relevant but as a result can be biased.


Luhmann wrote 50 books and about 600 articles on various topics. This shows the potential of the Zettelkasten Method. But you need to distinguish between the effects of the Zettelkasten and his intellect and effort. Some of his productivity can be a just a result of his work ethics. A Zettelkasten doesn’t make you a productivity maniac but only leverages your efforts.

However, Luhmann stated that working with the Zettelkasten consumed most of his time, not the actual book writing. That gives us a hint, that it is the manic work with the Zettelkasten that results in such a high productivity.

This may or may not be specific to non-fictional writings. I don’t have any experience with adopting the Zettelkasten Method to fictional writing except for background research for my upcoming novels. So I cannot make the conclusion that the Zettelkasten Method is useful to all kinds of writing.

Luhmann pointed out that he depended on his Zettelkasten. This is further evidence that the Zettelkasten Method was a major factor in his productivity. But still: Keep in mind that he was a science savage. He invested huge amounts of time in his work. Don’t expect magic when you use this method.

Luhmann knew right from the beginning that this would be a lifetime project. This should be the premise of the work with this method. It starts to unfold its magic after a couple of years. That is, by the way, one of the main reasons for the plain-text based approach Christian and I chose. It is the most durable format we can have in the digital world.

On Luhmann’s Zettelkasten

There were two archives. The first one contains 24,000 Zettel and 1800 bibliographic entries. The second one was bigger and has 66,000 entries with 16,000 bibliographic entries (which is insane). There are very few connections between the two as they served two different purposes.

That differs from our approach. We are much less specific in our goals with our Zettelkasten Method. That is not problem because we don’t have the limitations of a physical Zettelkasten.

Reading for the Zettelkasten

His readings triggered thoughts and these thoughts went into the Zettelkasten with distinct steps.

  • He created brief excerpts for a book and a list of thoughts with references to the pages in the book.
  • Later, he wrote every distinct point on a different Zettel and decided individually for every thought where to put it.

There is a difference between normal academic reading and reading for the Zettelkasten. It is not about understanding the author but about filling your archive with meaningful thoughts and how to improve its content and connections.

Zettelkasten on the Zettelkasten

There are two Zettels on the Zettelkasten itself (self-reference):

  1. The Zettelkasten as a septic tank - don’t put in only filtered notes. Delay examining and deciding - and a question of speed.(Zettel 9/8a2)
  2. The Zettelkasten with the complex digestive tract of a ruminant. All arbitrary ideas, all randomness of the reading could be included. The inner compatibility matters. (Zettel 9/8i)

This is a very direct translation to give you an idea of what he actually wrote on a Zettel.

Structure of the Zettelkasten

There are big departments. They are big topics which are in order of his historical interests and thoughts. The deeper you go into the topics the further away they move from the root topic to different topics because he included “side thoughts”.

The only criterion where to put a new Zettel: Connection to the previous Zettel. A Zettel should have some connection to the previous Zettel. The result: Some topics are spread out to different places. That makes the physical archive easier to use because you can just fill the notes and think about the whole archive structure later – if at all.1

But at the same time, you have different contexts because of the many places one topic is spread to. That gave Luhmann some variability which could enhance the possibility of making far fetches, therefore interesting connections. If you ditch the Folgezettel technique you’ll lose that benefit. I extended my tool box with structural notes lately. This gives you the opportunity to safe the context without sacrificing the usability with Folgezettel. I will write about this tool in the future. (Hint: There will be a very expanded second edition of the Zettelkasten Method Book.)

Folgezettel don’t matter

The interesting part for me was that the technique, not principle, of Folgezettel didn’t come up as important other than a method to find Zettel again. This is not necessary if you have a digital Zettelkasten. You can just use several search methods.

Luhmann stated the same thing: As long as you can find one Zettel, it doesn’t matter where you put it. You just have to be able to link to a Zettel and then you are fine. He made it very clear in his article “Kommunikation mit Zettelkästen”. (“Communicating with slip boxes”, available online.)

He referred to his Zettelkasten as a “spiderweb like system” or, in other words, a network.

Folgezettel are not an important part of the method but rather a technique to cope with the physicality of his actual archive.


Luhmann had hubs in his archive. There are some Zettel that just contained an extensive list of links to the core Zettels. That reminds me heavily of my overview Zettel.

Johannes Schmidt emphasized the the difficulty of finding a Zettel. Hubs are like highways between topics for the physical Zettelkasten. My hubs serve a different purpose.

I don’t need to search Zettels in a inconvenient physical Zettelkasten. In a digital Zettelkasten, it is quite easy but I can play around with some of the meta-structure of some topics in my Zettelkasten. I develop ideas, theories on my overview Zettel. Sometimes, like in the book I write after finishing my next one, titled “Modernity as disease”, I develop a theory in a Zettel which serves as an outline and manuscript at the same time. I always state that the method should bend around your thinking and not the other way around. I just can think and write - the Zettelkasten Method does the rest. This is the freedom of the digital version.


Additional Notes

Christian and I attended an event in which we had a chance to listen to an up-to-date talk from Johannes Schmidt. If you don’t know who he is: He is the man who does the research on the original Zettelkasten of Luhmann here in Bielefeld, Germany. I had the opportunity to pester him with a bunch of questions. There is more to come.

I have to recommend the following to you: Start your Zettelkasten. Use a plain text approach. It takes a while but it is definitely worth it.

If you have no idea how to start and speak German, buy the book. If you already started your Zettelkasten, wait for the second edition. If you only read English: We will create a comprehensive course for you.

Christian’s Comment: The event we attended in October was very interesting because the use of information hubs was stressed thoughout the talk and discussion. (Probably in part due to us asking for specifics about the topic …) I use hubs for things like tag overviews to have a curated list of very relevant Zettel notes on a given topic. But the resulting structure is very shallow. I wonder how I can improve the situation without relying too much on bureaucratic bookkeeping (“This new Zettel has to be sorted into this and that list”) and improve the internal network.

  1. Keep in mind that this way of organizing your archive is a disadvantage if you have a digital Zettelkasten. 

Zettelkasten Live: the Intro Video

Hello dear friends of knowledge work and knowledge management! – Today we’re thrilled to tell you that our video experiments did bear fruit. We hereby announce the Zettelkasten Live channel.

Watch our 10min intro on YouTube.

We’ll announce the next recording time a few days ahead so you can tune in for the true live experience. If you want to suggest a topic, then leave a comment here or below the video.

Our videos will be heavy on live demonstrations, so if you want to see how we create and integrate new Zettel into our archive, this is the time to find out!

The videos will not be webinars or lectures. We’re going to chat about topics and see where the conversation is leading and demonstrate the workflow. But as Sascha announced in the intro, we’re working on a video project to make up on the lack of an English Zettelkasten Method book.

If you want to schedule a live participation with us, suggest a time and topic via e-mail and we’ll see if that fits out schedule. We’re based in Germany (UTC+01), so we may not always be live in your time-zone.

How to Not Get Lost in a Book

I am a huge proponent of not having any overview. The reason for that is the self-selective nature of the need for an overview. The need for a reasonable amount of overview can become a fetish which not only is not only unnecessary but even harmful for your productivity and creativity. If the need of generating overview for your knowledge archive becomes self-selective, it becomes non-functional and is cancerous to your knowledge system we call a Zettelkasten.

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Where Should My Writing Ideas Go?

I managed my writing ideas in a to-do list for years. Since I follow the principles of the Getting Things Done methodology, a book idea was the perfect candidate for a “someday/maybe” project. That’s a project which you can prepare with anything from the top of your head without much real planning. You don’t have to follow-up on it anytime soon if you don’t want and thus defer taking any action until later. You can have ideas now and execute them later, whenever you wish.

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Luhmann’s Essays on Writing and Using a Zettelkasten are Back Online

After the scriptogr.am shutdown a while ago, Manfred Kuehn’s translations of Luhmann’s essays on note-taking and reading were gone.

Today I found out that “Communicating with Slip Boxes” (which is about a Zettelkasten) and “Learning how to Read” can be found online again at http://luhmann.surge.sh.

I love that the source files are available, too, for anyone to see and edit, at GitHub.

Nassim Taleb would love the Zettelkasten Method

In my opinion, Nassim Taleb’s most important idea is the concept of Antifragility. Here is his three-concept-model: Fragile means that something doesn’t like volatility and variability. In short: It doesn’t like to be touched. If you send something fragile via mail you write fragile on it so to say: Do as little as possible with it.

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Fixed Links

I fixed a few broken links on this site, both outgoing and between blog posts. To that end I re-read a few of the older pieces on this site.

Check out these goldies:

Sascha’s next post is in our extensive review loop already, by the way, so stay tuned.

Reading for the Zettelkasten Is Searching

If you work with the Zettelkasten Method you have to deal with a lot of reading. It is obvious that it is often not very obvious what to include into your archive and what not. I chose to create a typology of items to serve me as an epistemiologic amplifier. If you know how things look in general (type) you can find specific items more easily. I struggle a little bit with finding the correct english term. They are not themselves thoughts neither are they Zettel types. There are six of them:

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Your First Note – Don’t Overthink It

The Zettelkasten note archive is the storage of your knowledge. The Zettelkasten Method is an ideation tool, though. Using your Zettelkasten should help remember stuff and spark new ideas which will be stored as Zettel notes again. This process is fruitful and potentially never-ending. All that sounds nice, but naturally you have to start somewhere. How do you start working with your Zettelkasten? What’s the best first note?

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Fake Progress

With the help of intentions and promises, he maintains the honest impression that he is moving toward the good, yet all the while he moves farther and farther away from it.
—Søren Kierkegaard

Making decisions isn’t progress. Planning soothes your mind. But it’s a false sense of accomplishment. You still haven’t done anything by then.

You have to act.

Similarily, reading itself isn’t progress. We have learned a bit, but until we process the information, we haven’t yet succeeded.

Remember the Collector’s Fallacy:

‘[T]o know about something’ isn’t the same as ‘knowing something’. Just knowing about a thing is less than superficial since knowing about is merely to be certain of its existence, nothing more. Ultimately, this fake-knowledge is hindering us on our road to true excellence. Until we merge the contents, the information, ideas, and thoughts of other people into our own knowledge, we haven’t really learned a thing. We don’t change ourselves if we don’t learn, so merely filing things away doesn’t lead us anywhere.

Reading is cheap. Reading is easy. Processing notes is hard and time-consuming. But the hard work is the work that matters in the long run.